Remote hiring process: how to hire the software engineers to go to space with?

Yulia Darmorez

Yulia Darmorez

January 16, 2022

Remote hiring process how to master it in 2022?

Choosing the right people to join your team can be compared to assembling a team for a space mission. 

You want to have only reliable people with you on such a risky, bumpy and long journey, don’t you?

Today we are going to talk about remote hiring process and how make sure you onboard the top specialists.

Remote is here, and it’s not going away

The latest stats say that people don’t want to go back to the office. 

Over three-quarters of IT leaders, According to a Citrix poll, believe that after the epidemic is ended, staff will not want to return to work full-time and offline. 

The International Facility Management Association (IFMA) also found that 81 per cent of SMEs expect more than a quarter of workers to work from home when the pandemic is over, particularly in the IT industry. 

Slack has surveyed over 9,000 remote software developers in six countries to find out that 72% prefer a hybrid remote-office model with only 12% preferring to always work in an office setting. 

Given the choice, 13% of software engineers would like to always work remotely.


Whether you like it or not, the next era of headhunting for dedicated software developers will be done mostly remotely and entirely online. 

Back in 2020-21 we have quickly adapted to the new reality and learned how to hire dedicated developers from anywhere in the world.

What works for us?

We are proud to have built a team of amazing software engineers we can go to cosmos with  

So how to hire programmers for your team and what about hiring developers for startups for example? 

Nearly 500 candidates are processed by our team on a monthly basis. In addition to these, our acceptance rate towards our offers is nearly up to 70%. 

The key to hiring remote dedicated developers actually varies. It depends on your requirement, budget, and vision of the software. 

Stay with us until the end of this material and a great NASA secret on how to polish the remote hiring process will reveal itself.

The pre-launch

The pre-launch or the pre-recruitment is a step in the remote hiring process that is considered the most important as it defines the job, budget allocation for the job, the requirements for the applicant, and the method of the job posting itself.

What makes a good job post?

open vacancy example

A highly convertible job post should be brief, transparent, and straight to the point. 

It should contain more information on the job opening to enlighten the candidate and keep praising the company short, it’s not about you, it’s about your future team. 

Tell a person what will change in their life, how the work you do will influence their life, inspire them but be honest. 

Don’t promise the flight to the Moon if you are planning just a regular flight Bratislava – London.

!Must-have - a recruiter must ensure that the job post mentions the salary range, the team, the tasks required, and the company's mission. The write-up should be conversational and is better to contain a series of frequently asked questions with answers.

The pre-screen interview

This is a time saver for both: you and the people who applied. 

The interview should be brief, friendly and cover a series of questions designed to help you understand more about a prospect before conducting a more in-depth interview or introducing them to the mission commander. 

The pre-screening questions need to have more information from the candidate on their career goals, work preferences, abilities, expertise, and other aspects.

    Here are some tips on conducting a good pre-screening interview:
  • Get to know the CV and highlight what do you want to ask based on the info you got
  • Keep the interview short to last for a maximum of 30 minutes
  • Do a background check on the previous job or relevant past experiences or maybe you have friends/hobbies in common you can use as an ice breaker (maybe both of you visited Barcelona last year, or studied the same subject)
  • Ask the candidate for their knowledge about the company to evaluate their level of interest 
  • Confirm the salary expectations if it is within the range 
  • Be polite and friendly, you are the first person to meet from the entire company 
  • Take notes and be ready to provide feedback in case of rejection

The tech interview

It’s better to be flying with specialists who actually know how to fix the issue they are assigned to while you are in outer space. 

It’s a high time to evaluate tech expertise. This is the part of the hiring process where the applicant will be asked to meet with a tech lead to examine the tech knowledge.

The purpose of the technical interview is to:

/ 01
Get to know

Assess problem-solving abilities, measure team and corporate fit

/ 02
Live code

Code together to see how a person thinks and behaves

/ 03
Be domain specific

Evaluate the knowledge related to your industry in particular

The cultural interview

The third is usually the final interview, where the agreement in terms and contract is discussed. 

Also, this part of the hiring process is where the human resource department conducts a more informal and comfortable interview to check if the person resonates with the company’s values. 

A way to check is to create a conversation about why this person has left their previous company and ask how she or he will respond to some conflict situations.

Sending the final offer

Congrats! 🎉 You found your match to the Moon and back! In that case, you can already make a move to consider offering the job during the 3rd interview as it’s better to make an official offer on the call than in the email. 

If you are sending an email with an offer – add a personal letter or a couple of words. 

If you are offering to someone very experienced, assume you are one of 10 companies who will send the same offer. 

Ask team leads or the CEO/CTO to include something personal if possible. Mention in the offer the team or at least the manager that will be working with the new hire.

The template we follow:


Onboarding process

According to staffing and HR experts, onboarding recruits at an organisation should be a planned process that lasts at least a year.

The initial few days and months of a new employee’s experience is critical to guaranteeing good retention.

Benefits of implementing an effective-boarding program:

  • 50% increase in employee retention, people don’t freak out and stress 
  • 54% increase in productivity levels, people know what to do 
  • 34% faster learning curve of proficiency from new employees, meaning you are getting closer to your mission
Dedicated software development teams 101

Additional materials for a new hire

Presentations, brochures or even physical gifts make remote hiring more human. After the 1st pre-screen interview we always send a recruitment guide with handpicked information about the company. 

Polish your offer template too, what are your benefits over other companies who will try to hire this candidate too. Keep it short, full of graphics and fun. 

A welcome pack is also crucial. Ask your managers or logistics company to ship some swag and gifts for a person’s first day. 

Here are some companies providing nice gifts: 

Final tips

Whether you are going on a space mission or building a new product, the outcome depends highly on the people you are working with. Dedicated software development teams are behind every digital product. 

The remote hiring process and building a software development team is never easy

You have to look into the tasks required to align these requirements to your company’s goals, your new employee’s cultural fitting towards your current staff, and the budget of actually getting a team to handle your software. 

However, if you feel like this process is too time-consuming and a bit overwhelming we are always ready to help you with hiring the right software engineers. You can cut recruiting costs and save a lot of time, while we are working on assembling your dedicated team

As you can see, our process is refined and well distributed. On average, if there is no available talent asap, we are able to hire someone in 4 or 6 weeks. Hiring quality talent takes time and effort. The remote era has changed how we hire, and either you stay on top of the game, or lose.

Have a concept or facing a tech hurdle?

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